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How to Apply

Choosing the right school for your child is an important decision. Here at the Alice Smith School, we appreciate that this can be a daunting prospect and we aim to provide you with all of the information necessary to enable you to make the right choice for your child. Of course, the best way to appreciate our school is to come and visit us on one of our school tours.


Information for Parents

The Alice Smith School provides an English curriculum in an international setting, for mainly expatriate students aged 3 to 18. The school has two campuses, Primary (ages 3 to 11) and Secondary (ages 11 to 18). The school does not provide boarding facilities, so students must be living in Malaysia with their families or have a guardian arrangement that is acceptable to the school. Waiting lists exist for most year groups, so parents are encouraged to apply early for a place at the school.

The level of attainment at the Alice Smith School is high and we can only offer places to students who are able to adequately access our curriculum without significant additional adult support. The Alice Smith School does not cater for students whose learning or behaviour needs can only be met with significant support outside of the classroom or by significant additional adult support within it. The admission procedures vary, depending on the age of the student and each decision made is based upon the individual student’s merits and needs. We want to ensure that the students who attend the Alice Smith School have the capacity to thrive within, and benefit from, all the school offers. 

If, at any point during the application process, you have specific questions please email the Admissions Team, or contact them on one of the numbers at the bottom of the page. If you have a question for a member of the academic staff, the Admissions team would be happy to arrange an appointment with a member of the Senior Leadership Team either in person or by phone.

We look forward to meeting you soon!


Year Group Guide

The Alice Smith School determines the year groups for students based on the British education system.

Age on 31st August Year Group Key Stage
3 Pre-school Foundation Stage
4 Reception Foundation Stage
5 Year 1 Key Stage 1
6 Year 2 Key Stage 1
7 Year 3 Key Stage 2
8 Year 4 Key Stage 2
9 Year 5 Key Stage 2
10 Year 6 Key Stage 2
11 Year 7 Key Stage 3
12 Year 8 Key Stage 3
13 Year 9 Key Stage 3
14 Year 10 Key Stage 4
15 Year 11 Key Stage 4
16 Year 12 Key Stage 5
17 Year 13 Key Stage 5

There are three stages to our admissions process - Application, Assessment and Admission, and further information can be found below:

1. Application

Full information regarding application procedures can be found below. If applicants are unable to visit the school personally, the Admissions Team will attend to enquiries either by email or phone.

The Application Form contains details of currently required documents and fees. Applications will not be processed until all required documents and fees have been received. The application will then proceed for assessment, prior to a place being offered or position on the waiting list being allocated. 

To apply for your child to be enrolled into the Alice Smith School, you are required to submit the following documents:

  1. A completed application form (kindly note that this is a PDF form that can be completed electronically)
  2. One (1) recent passport size photograph of the student and of each parent/guardian
  3. A copy of the student’s birth certificate
  4. A copy of the most recent full school report and any other reports from the past 12 months
  5. A copy of the father’s, mother’s and student’s passports (personal details page only) or a copy of the father’s, mother’s and student’s NRIC (for Malaysian applicants only)
  6. An Application Fee of RM1,200 per child (non-refundable), payable either in cash or bank draft/cheque made payable to The Alice Smith Schools Association

Kindly send your completed Application Form together with all of the above documents and Application Fee to the respective campus:

Primary Campus Secondary Campus
Admissions Department        Primary Campus
The Alice Smith School
No. 2 Jalan Bellamy
50460 Kuala Lumpur
Malaysia

Admissions Department        Secondary Campus
The Alice Smith School
No. 3 Jalan Equine
Taman Equine
43300 Seri Kembangan
Selangor, Malaysia

Alternatively, you may email the completed Application Form together with all of the required documents to admissions.jb@alice-smith.edu.my for Primary Campus or admissions.ep@alice-smith.edu.my for Secondary Campus.

For overseas applications, you may pay the Application Fee of RM1,200 via telegraphic transfer.

The bank details are as follows:

Payable to: The Alice Smith Schools Association
Bank: HSBC Bank Malaysia Berhad
Bank Address:  2 Leboh Ampang 50100 Kuala Lumpur Malaysia
Account No: 301-375325-001
Swift Code: HBMBMYKL

* Overseas telegraphic transfers are not possible in Malaysian Ringgit (MYR). Transactions in GBP/USD or other currencies must be equivalent to the amount charged in MYR.

PAYMENTS must include all the various bank and/or beneficiary charges. Otherwise we will charge for any shortfall in the amounts owing. When making payment into our account, please email us a copy of the transaction report (Primary Campus: admissions.jb@alice-smith.edu.my or Secondary Campus: admissions.ep@alice-smith.edu.my). This is to enable us in keeping track of all the payments made. 

Please note that we are unable to process any applications until all required documents have been received. Submission of an Application Form does not guarantee a place as year groups fill up very quickly. We therefore advise submission of completed application documents as early as possible.

Once all required documentation and fees are received, the application will be processed and then proceed for assessment prior to a place being offered or position on the waiting list being allocated.

2. Assessment

Enrolment is not automatic. Students will need to demonstrate the capacity and capability to benefit from and access our curriculum. All applicants are required to complete an assessment (which varies according to the age of the student) prior to the offer of a place. Assessments are used to determine whether the Alice Smith School is suitable for your child, so we can be sure that he/she will cope and settle happily with us. Secondary applicants are required to provide evidence of prior academic attainment. 

Candidates are assessed on an ongoing basis, within one month of the application being received. This assessment will ascertain whether a child should be put on the waiting list.  Assessments are valid for twelve months from date of completion, although follow up assessments may be required, especially if a place is not taken up within that time.  Occasionally, students may be asked back for a follow up assessment in order to confirm that a place can be offered.

The Alice Smith School will also contact your child's current school directly for an academic and personal reference. The results of the assessment and the reference from the current school will be reviewed by a member of the Senior Leadership Team at the relevant campus and you will be informed of the outcome within one week of completion of the assessment and receipt of the reference.

Foundation Stage
Students are assessed by observing interaction and language use in an informal situation in one of our classrooms. The criterion for enrolment into Nursery (FS1) or Reception (FS2) is that all students are appropriately fluent in English for their age or that they will receive paid-for support with English to help them develop fluency (EAL learners). Children should also be out of nappies and fully toilet trained, able to separate from parents and show readiness to start ‘formal’ schooling.

All Foundation Stage students registered for the following year, are assessed before or during term two and offers will be made as soon as possible. 

Year 1
Students attend an informal interview with a senior leader and take part in assessments of basic skills. If appropriate, we will also require a reference from the current school. 

Years 2 to 6
Where possible, students attend an informal interview and assessment of basic skills with a senior leader. Students also sit English, Mathematics and (from Year 3 upwards) Cognitive Ability tests. The current school will also be required to provide a piece of unaided writing and complete a reference form. 

Years 7-10
Students are assessed using a computer baseline test. This assessment may be taken at the Alice Smith School or at the student’s current school, where this is practical. Students take 2 language options between Years 7 - 11. Malaysian students are required to take Bahasa. Where a student requires English as an additional language, this will be in place of the language option. The school reserves the right to review a students subject choices (where applicable) following admission.

Year 11, 13 & late applicants
In unusual circumstances the school may consider a transfer into Year 11. Where this is considered, a review of previous subjects taken along with attainment and examination boards is undertaken. The school will review the suitability of the subject transfer and the students’ well being within the first half term of entrance. The review will result in a dropping of at least one subject to ensure the student’s success as they approach their (I)GCSEs. For Year 13 and late applicants, the students will have their subjects reviewed within the first half term and any subsequent changes will be confirmed in writing with the teachers, student and parents.

Sixth Form
Applicants to Year 12 or 13 will receive an offer conditional on their results in Year 11 (I)GCSE or Year 12 exams. Year 12 or 13 applications are welcomed from students currently following non British curricula (e.g. IB, Malaysian, etc) and will be dealt with on an individual basis. Students wishing to enter Year 12 from a British system school must attain an average of a grade B or 6 in their (I)GCSE subjects to study Maths, Sciences, Economics and Modern Foreign Languages and gain at least a grade C or 5 for other subjects that they wish to study for A Level. 

Please see separate application page for further details regarding applying to the Sixth Form.

Overseas Applicants
Where a visit to the school is not possible Alice Smith will request a piece of unaided writing, the child’s most recent report and a reference. The school reserves the right to make a conditional offer if the child’s age prevents sufficient information to be provided.  

Application Outcome
The school can only consider an offer after having received all the documents issued at the point of application. A delay in submitting documents may delay any offer.  These documents will be reviewed by relevant team members. Where there are no complications, from the point of completion of all documents, an offer will be extended within a week from the Senior Leader. 
 
The outcome will be one of the following:
 
1. Successful application
If a place is available, an offer letter will be sent out.  If the year group is full, the student will be placed on a waiting list and an offer letter will be sent when a place becomes available.
 
2. Further visit and/or assessment required
Before a place can be offered, further assessments may be necessary to ensure that we can cater for the student’s needs. In the meantime, the applicant’s place will be kept on the waiting list whilst those assessments are being carried out.
 
3. Unsuccessful application
Place is not offered and parents will be informed of the reasons.
 
4. Conditional Offers
The school reserves the right to make a conditional offer. The nature of the conditions and any consequences will be discussed and clearly stated in writing. Parents will be required to sign to acknowledge their understanding and agreement of the stated conditions, prior to the student starting, and comply with this agreement. A school place can be withdrawn if these stated conditions are not adhered to. The agreed conditions will be reviewed periodically throughout the duration of the conditional offer. 

3. Admission

A formal Offer Letter, stating the fees payable and the terms and conditions of the offer will be made in writing for your child immediately should a place be available or when a place becomes available, should there be a waiting list for your child’s year group. Our waiting list is made up of three categories as explained in the Admissions Policy.

Admission is subject to the following:

  • Satisfactory performance in the assessments, including the current schools reference.
  • Payment of the non-refundable enrollment fee and the non-refundable Building Fund contribution.
  • A parent becoming a member of The Alice Smith Schools Association (current fee RM20).
  • Your acceptance of the offer and payment of indicated fees must be made prior to your child starting school and before the lapse date as shown on the Offer Letter.

Before your start date, you will receive a letter welcoming you to the school, which will include details of the first day arrangements, buying school uniform, arranging bus transportation (if required) and after-school activities.
 
We look forward to meeting and welcoming you to the Alice Smith community.

4. Behavioural Issues & Special Educational Needs

Students with known behavioural issues and/or special educational needs are considered on a case by case basis. Parents of such children are required to provide the school with detailed information and records to assist in the process. Parents are also strongly advised to discuss possible application prior to making a formal application to ensure that the school is in a position to meet the needs of the student.

Failure to accurately and fully declare relevant details, at the time of application, may result in parents being asked to subsequently withdraw their child because the school is unable to meet his or her needs. This is a situation that we are anxious to avoid, particularly as it may impact adversely on the child’s self-esteem and future learning.

Whilst we make every effort to enrol siblings, there may be occasions where this is not possible. 

Requests for applicants to be ‘out of year’ will be dealt with on a case by case basis, with the campus principals having the ultimate decision.

Specific assessment results will not be shared with parents.

5. English as an Additional Language

Applicants who do not have English as their first language may also have a short interview (either in person and/or by video) with an English language specialist or an assigned person from the Learning Support Unit to assess that their level of English is adequate to access the school curriculum. Depending on the students’ age, a piece of unaided writing may also be requested. Students who are accepted but require specialist English language support will be offered a full place at the school on the condition that they join the school’s EAL (English as an Additional Language) programme and with this support, achieve a sufficient level of fluency over time. Additional fees are charged for this EAL support.

 

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